Digital Whiteboard Technology Improves Remote Collaboration: A Collaboration Report


February 2, 2021 by Siobhan Climer and Eric White

This article was originally published in April 2020.

In March of 2020, the world made a dramatic shift from working in offices to working from home. In that timeframe, remote collaboration became a necessity rather than a “once in a while” thing. Even as municipalities slide back on forth on “reopening” initiatives, most still remain at home, with little certainty of going back in the future. The dramatic increase in remote work, as evidenced by multiple reports and anecdotal evidence of companies large and small around the world, means employees are finding news ways to create, build, and innovate – even when miles apart. 

Collaboration technology is booming. Companies like Zoom, Google, Cisco, and Microsoft have seen a dramatic increase in the use of collaboration platforms. While all of these have a whiteboard version, Cisco’s Webex Board technology is the most robust. 

digital whiteboard


What Is A Digital Whiteboard?


Whiteboarding is an essential element of collaborative processes. It provides a shared context by which all meeting participants can think, plan, ideate, and categorize. That’s why, prior to the shift to remote work environments, huddle rooms were trending. 

A digital whiteboard allows multiple users to write and view whiteboard content. Easily create lists, develop categories, design products or service structures, and collaborate on essentially anything with digital whiteboard technology.

digital whiteboard


What Makes CIsco Webed Board Superior?


The major collaboration platform developers all have a whiteboard session, but the Cisco Webex Board offers the most valuable set of features and overall usability

  • Start with a blank whiteboard
  • Open shared documents
  • Use dozens of tools, such as arrow pointers, lines, colors, shapes, and more
  • Annotate whiteboard or documents
  • Collaborate with images, documents, and other file types


It’s comprehensive. It’s collaborative. And it makes adding insights, references, and data to a whiteboard meeting a breeze. 

digital whiteboard


Digital Whiteboard Tools Make Collaboration Simple


A scenario: two employees have a one-on-one ad hoc meeting over Webex Teams. They are talking through an idea within their department and create a whiteboard in their chat to sketch out the idea. The whiteboard is saved automatically as they work and then saved to the space where they worked. 

Later that week, the idea becomes central to a larger departmental discussion, with broader repercussions to the larger organization. That original team is able to quickly bring up their saved whiteboard and build in new insights, modify the original idea, and create something better

digital whiteboard

Consider the in-person challenges a whiteboard session offers, including erasure or write-over. That doesn’t happen with a digital whiteboard, making it, in some ways, an improvement on the in-person whiteboard option. Digital whiteboards allow a continuum of ideation that can improve organizational efficiencies and add more value to the workplace


Getting Started With Digital Whiteboards


If you are already a Cisco Webex Teams user, creating a whiteboard is built-in. 

Just select “Create Whiteboard” and start sketching. 

digital whiteboard

If you have yet to procure Cisco Webex Teams, talk to Mindsight’s collaboration team today to get started. Cisco is currently offering reduced and/or free licensing for certain products given the unprecedented virus outbreak circumstances. Find out more here.

Make digital whiteboard technology a tool your users rely on wherever they work. 

Digital Whiteboards in a Post-COVID World

Though is is unclear how many people will actually stay remote full-time, collaboration tools have proven vital over the course of the last 11 months. Having a robust collaboration platform nullifies the effect of work-day disruptors: inclement weather, mounting commute times, cancelled flights, delays in public transportation, and mild illness, to name a few. Schools are no longer at the mercy of buckets of weekend snow, or key presenters no longer need to be replaced in a crucial meeting just because they have the sniffles.

Also, the Cisco Webex board is an extension of the newly minted Cisco Webex Meetings, which offers an enhanced user experience for the remote worker or learner. This platform can be run on a multitude of devices, and leaves a small digital footprint that is download and plue-in free. Cisco Webex also employs noise removal and gesture recognition, which lets you send feedback with your hands.


Contact us today to discuss any of the Cisco Collaboration Tools.

About Mindsight

Mindsight is industry recognized for delivering secure IT solutions and thought leadership that address your infrastructure and communications needs. Our engineers are expert level only – and they’re known as the most respected and valued engineering team based in Chicago, serving emerging to enterprise organizations around the globe. That’s why clients trust Mindsight as an extension of their IT team.

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About The Authors

Eric White is Chief Technology Officer and VP of Consulting Services at Mindsight. With over ten years of experience in information technology and leadership, Eric excels at implementing network and data center technologies, designing high-yield solutions for the business. Holding professional certifications from Microsoft, VMware, and EMC, as well as the Cisco CCNP, Eric is an expert at solving business realities with a client-centric focus that delivers.

Siobhan Climer writes about technology trends in education, healthcare, and business. With over a decade of experience communicating complex concepts around everything from cybersecurity to neuroscience, Siobhan is an expert at breaking down technical and scientific principles so that everyone takes away valuable insights. When she’s not writing tech, she’s reading and writing fantasy, hiking, and exploring the world with her twin daughters. 

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